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“Going paperless” is a popular cry among environment-friendly businesses today. The process – that is, doing away or adapting business processes that traditionally use paper in some way, shape, or form – aims to reduce paper waste, which contributes to pollution. If you own or manage a business, you’ve likely heard about this trend, and have probably considered it. Let’s read on how going to paperless transactions considered as one of POS advantages.

One of the ways that businesses are going paperless is through digital record keeping, like keeping only digital copies of reports. This way, businesses lessen their paper waste and contribute to conservation efforts for the environment. By using point-of-sale (POS) systems like Logicbase Interactive’s MoneyCache, businesses can go ahead with paperless processes easily with just a few taps on their mobile devices.

There are other benefits to going paperless, as well.

DATA SECURITY

Your business’ data is valuable – not just to you, but to people who may have bad intentions regarding your business. Going digital doesn’t completely ensure data security, but it does have advantages over paper records.

The biggest advantage is data access authorization. In simple terms, only select people can access certain data by using logins and permissions; even if the device is stolen, the data can’t be accessed without the necessary login information. Without this information, accessing your business records through the stolen device is futile, leaving your business records secure.

EASIER RECORDS MANAGEMENT

One key advantage to digitizing records is that you can search through the records much faster than on paper. While paper records are still searchable, they are prone to human error, especially if they’re handwritten or in shorthand.

Meanwhile, digital records can be searched based exactly on the terms you need, and keywords can be combined to bring up the specific records you need. You can also search and sort your search based on date, store branch, and other parameters – things that are difficult to do with paper records.

CLEARER CUSTOMER OR CLIENT MANAGEMENT

Client management is important for building relationships with your client base. Businesses thrive on repeat customers or returning clients – when clients and customers feel taken care of by a business, they’re more inclined to use their products or services again in the future.

Many businesses today keep track of their “regulars”, either by giving perks to repeat customers or emailing them about promos and sales. Keeping these information in order is easier and safer when done digitally; paper records are more easily damaged or lost compared to digital records, and there are ways to backup digital files so that they’re only accessible to you and people you authorize access to.

IN SUMMARY

Going paperless has many advantages, such as data security, client management, and records keeping. On top of these advantages, going paperless also helps us conserve resources and lessen pollution by reducing paper waste. POS system like MoneyCache help businesses achieve this, as well as streamlining business processes and saving resources like time.

There’s never a bad time to switch over to a paperless way of life. With communities locked down because of the COVID-19 pandemic, it may even be more beneficial to move paper costs to free POS systems instead. Make the change today!